Today you are paying bills for the church. You have the statement from an organization that shows seven orders but you only have four different invoices from members to back up the statement. Where are the other three? Who ordered the material? Sunday School? Deacons? Youth Group? Missions? Coffee Break?
Time to search. You send emails, call people, ask them at church, and yet do not find who was responsible for two of the orders. Do you pay it even though you don't know who ordered the material?
This topic was suggested by a church secretary/bookkeeper who has this very problem. This church was constantly behind on paying their invoices because the bookkeeper had to track down and identify and then charge the payments to the right account.
What guidelines do you have in your church for members who order materials? Do they know they need to give the invoice to the church office? One suggestion is to always have members give their name when they order so this is referenced on the statement. Any other suggestions?