You're probably wondering how Inspire 2017 might inspire your local congregation or Classis. Here are a few ideas to get people talking about your mission and how this event might support the local church. 

January 26, 2017 0 0 comments

We are looking for a good computer program to access our membership records. Got any recommendations for something that's easy to use and makes it easy to access information? 

September 8, 2016 0 1 comments
Discussion Topic

Since we now keep all minutes electronically, there is no obvious existing option for storing hard-copy signatures. How have other churches handled this?

February 22, 2016 0 1 comments

Just wondering in the matter of agenda items,  the order, and what is included and what is reject,  what is the role of the chair and what is the role of the clerk.  Just wondering   Vern

September 2, 2013 0 2 comments

Hi: Being a first term Clerk of Council, my understanding of the position is probably pretty limited. Essentially, I've been keeping minutes and passing on correspondence. Anybody with more experience want to take a stab at a good job description? Or know of a resource with a better description...

February 9, 2010 0 3 comments

Planning Center's "PEOPLE" online database is a fantastic way to keep track of all the pertinent information on your congregants.  From the very basic contact information, to marriage and baptism info... it's very customizable too to track things that might be unique to the CRC. Added bonus if you use any of their other programs - everything syncs beautifully!

We maintain a separate binder that goes back many years.  Even though our minutes are kept electronically, we still have that "special" binder just for those signatures. 

Big job with little or no training. It is the clerk who captures the intent of each motion from the floor and it is also his interpretation.

Our council agendas include much the same topics/information as the description given by James. Our President of Council sets the agenda and runs the meeting. Meeting agendas and other relevant information are distributed by email and hard copy on the Friday before the meeting (most people pick up their printouts on Sunday.) The Clerk records the meeting minutes and distributes those. Our Clerk also has an archive of minutes and decisions and is often the person called on to research questions about past events/decisions. We also have an office of "Vice-All". In the absence of either Council President or Clerk, the Vice-All will fill in.

Vern, as President of the Council, I always prepared the agenda and distributed it to the council members on the Sunday preceeding the meeting with all reports attached. The expectation was that all members came prepared to act, having read all the information. I followed a simple agenda:
Welcome and opening remarks
Opening prayer (by Pastor)
Minutes of last meeting
Clerk reads all correspondence
Pastor's activity report
Staff reports - sometimes oral, typically written
Deacon's report
Elder's report
Treasurer's report
Committee reports
Any new business
Closing prayer by a member

Regarding "new business", immediately after the opening prayer I request ANY mattsr that is not on the agenda that any member woukd like to discuss. This enables all members to give some mental thought in advance to these matters).

Sorry, no job descriptions...

One of the thingsa clerk is responsible for is records management.  See the following link for what you need to save and for how long.

Our council is trying a new council structure where there is an administrative team and a pastoral team and we went through the process of creating job descriptions for clerk... Our description included minutes, membership records and transfers, correspondence and emailing, and other stuff. hope that helps.


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