I know there's a calendar on the CRC website for all the offerings (http://www.google.com/calendar/embed?src=crcna.org_dklgus71pu6qkgltfut41j4j74%40group.calendar.google.com&ctz=America/Los_Angeles) but even so it seems like every week our church gets a letter about an upcoming special Sunday with bulletin covers or other worship helps, and a request for an offering. They're all great causes and I've shared the calendar with our deacons but it still seems like we can't keep up.
When I get a letter I look at our offering schedule (our deacons set it up at the beginning of the church year) and see if they have an offering scheduled for that cause on the requested Sunday. If not, I see if there's one scheduled on another Sunday and then I try to remember to use the materials on that Sunday instead.
But it's not a very good system. I don't know what would work better. Any thoughts out there?