Administrative Assistant at Westend CRC (Grand Rapids, MI)

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Westend CRC in Grand Rapids, MI is looking for an Administrative Assistant to provide clerical, administrative, and secretarial support to enhance the efficiency of our church’s ministry teams and staff in the proclamation of our ministries.

Job description

Administrative Assistant

  • Part Time 25 to 30 hours per week
  • Regular hours 9:00 AM to 3:00 PM (can be flexible)
  • No benefits eligible for this position

Westend's Vision Statement

In response to God’s saving grace and our desire to grow in faith and knowledge and to reach people with the gospel of Jesus Christ, it is the vision of Westend Christian Reformed Church to:

  • Be a growing and vibrant fellowship, pleasing to God, and respected by the community
  • Have members with a personal investment in the church who are equipped, energized, and effectively used, and who give expressions of their faith in word and deed
  • Have a small-group ministry culture
  • Have innovative risk-taking ministries
  • Be staffed for growth in meeting the worship, discipling, caring, and outreach needs of the congregation
  • Have a building utilized to its maximum potential

The Administrative Assistant job functions:

  • Serves as our church’s receptionist to greet people in person or on the phone
  • Provides secretarial support for the Administrative Director, Pastors and all Westend ministry directors  
  • Receives, collates, prints, and distributes announcements for bulletin
  • Supervises, maintains, and regularly updates digital platforms for Westend Church including, but not limited to, the Westend Church Website, the Westend Facebook page, texting and emailing platforms, digital church signage and scrolling announcement platforms and any other active social media platforms
  • Types letters, correspondence, records, reports, and minutes for the members of our staff and ministry teams
  • Collects and distributes mail
  • Duplicates and distributes recordings of Worship
  • Assists in recording weekly financial giving
  • Assists in the creation of Sunday worship in PowerPoint or Pro-Presenter
  • Update church’s calendar and sends out reminders
  • Updates the church’s printed church communication directory
  • Updates church’s online directory as needed and ensure data integrity
  • Establishes and maintain membership files and membership database
  • Assists in printing and distribution of all pertinent materials for Council, and Council’s sub-set groups, prior to regularly scheduled meetings
  • Requests articles, compiles, edits, and distributes the church’s monthly newsletter
  • Supports the church’s ministries and leadership with communication, publicity, and volunteer signups
  • Inventories and ensures all office supplies are purchased as necessary
  • Participates in regular team meetings with the church staff

Qualifications

  • High school diploma or equivalent
  • A minimum of one year of experience in a similar position and/or demonstrated the ability to complete the position
  • Previous experience with basic computer software such as Microsoft Office (Word, Excel, etc.)

Characteristics and Skills

  • Displays deep Christian character in their daily responsibilities
  • Actively participates in the life and mission of the church
  • Ability to troubleshoot challenging situations or problems
  • Proficient in verbal and written communication
  • Ability to think creatively
  • Reliable and conscientious 
  • Organizes work well and works independently
  • Works collaboratively, interacts pleasantly and professionally with members of congregation and staff
  • Proficient in typing
  • Ability to operate basic office equipment
  • Ability to establish and maintain intererpersonal relationships
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