Creating a Congregational Resource Database of Best Practices?


The congregation where I presently serve as an interim pastor would like to create a congregational resource database: people who are available to do certain things for others, whether paid or unpaid. That sort of thing. There is some question about whether this should be a closely held list to be used in the case of diaconal needs or whether it should be a published list to help people access available congregational resources. I'm sure that others have created such databases, whether of the closely held or the broadly published kinds.

What has been your experience? What rules need to be put in place? I would love to hear your answers.

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Hi Clayton,

The Deacons of our church have put together a "Lend-a-Hand" survey for us.  From the responses they received they have a list of people they can call on when there is a specific need.  It looks like this:


Romans 12:13 — “Share with God’s people who are in need.”

Dear church family,

The joy of being a part of God's family is being able to be God's hands and feet. As deacons, one of our duties is to encourage all members of our church to be a part of this wonderful work.  

The deacons would like to put together a Lend-a-Hand list so that we can be efficient and organized with connecting those who need help with those who can lend-a-hand

What are your skills? What are you willing or able to help with when there is a need in our community or within our church family?

We want to encourage everyone to take part when there is a need, and with this information we will be able to ask you to help in areas which suit the talents and skills God has blessed you with.

Please fill out your name below and tell us the areas where you could help.  The deacons will maintain the list and contact you when there is a need that matches your skills and see if you are available to Lend-a-Hand.  If you have additional skills which are not listed here please feel free to add them.  Please also indicate if you prefer to be contacted via email, phone or text.   This form will also be sent by email as a survey, we encourage you to use that method and to include your whole family in your response.


Name: ___________________________


Please check ☑ the appropriate boxes:⠀


  • Babysitting
  • Cooking meals
  • Driving (lifts)
  • Handy man
  • Helping move
  • Other: _______________  ______________ 


  • Food Cupboard
  • Soup Kitchen Volunteer
  • Other: _________________

Communication Method

  • Phone
  • Email
  • Text


May God bless you all for the generosity and love that you show when you give through your time and talents.

From your Deacons





Thank you, Andrea.  This is helpful.