Full-Time Administrative Assistant to the President at Kuyper College (Grand Rapids, MI)

Summary: The Assistant to the President, through faithful service to accomplish the mission of Kuyper College, is responsible for providing clerical and administrative support required for the efficient operation of the President’s Office.

Essential duties and responsibilities include, but not limited to, the following:

• Support and Facilitate Leadership
  • Act as a primary support for the President, ensuring effective leadership and management of the College
  • Manage the day-to-day activities of the President’s Office. For example: welcome visitors, schedule meetings, and manage the institutional phone system.
  • Manage the supplies and equipment required by the President’s Office
• Communications Management
  • Assist in creating communications on behalf of the President, including memos, emails, and notes of gratitude to donors
  • Ensure clarity, professionalism, and adherence to the College’s brand and style
• Meeting Coordination
  • Prepare agendas, supporting documentation and minutes for meetings of the Leadership Team and Board of Trustees and ensure that minutes are accurate and distributed promptly
  • Organize local and out-of-state donor meetings for the President by handling logistical aspects, including arrangement of meetings, flights, ground travel, and lodging
• Budget and Financial Oversight
  • Assist in creating and maintaining the President and Board of Trustees’ annual budgets and requested reporting from Microix.
  • Manage invoicing, vendor payments, and track expenditures
• File and Record Management
  • Maintain hard copy and digital files related to correspondence, reports, and major donor meetings within the President’s portfolio
  • Ensure records are up to date and easily accessible
  • Maintain and update as needed the College Bylaws, Articles of Incorporation, and Board of Trustees Handbook
• Strategic Planning Support
  • Assist the Leadership Team in developing and implementing the College’s multi-year Strategic Plan
  • Provide administrative support to ensure strategic goals and key performance indicators are met
• Event Oversight
  • Oversee the planning and execution of events hosted by the President’s Office, including external donor holiday dinners, internal all-employee meetings, Opening Convocation, Honors Convocation, Commencement Ceremony, and other events as needed
• Trusted Advisor
  • Serve as a trusted confidant to the President, providing counsel and collaboration
  • Offer insight and recommendations to aid in the decision-making process for the Leadership Team

Supervisory Responsibilities: No

Education and experience:

Education: Bachelor’s degree (B.A.) from a four-year college or university

Experience: three to five years related experience or, an equivalent combination of education and experience. Experience preferred at the C-Level.

Other Qualities:

• Professional
• Trustworthy
• Discreet
• Dependable
• Attention to detail
• Personable
• Able to multitask
• Adaptability
• Self-Aware

Interested candidates should apply at [email protected]