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What's the best way to keep track of all the Sundays designated for various offerings?

I know there's a calendar on the CRC website for all the offerings ( http://www.google.com/calendar/embed?src=crcna.org_dklgus71pu6qkgltfut41j4j74%40group.calendar.google.com&ctz=America/Los_Angeles ) but even so it seems like every week our church gets a letter about an upcoming special Sunday with bulletin covers or other worship helps, and a request for an offering. They're all great causes and I've shared the calendar with our deacons but it still seems like we can't keep up. When I get a letter I look at our offering schedule (our deacons set it up at the beginning of the church year...
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