According to my friend, Scott, the worship leaders at his church have a most heavenly place for worship planning. They meet in a cloud. Wow! Imagine the inspiration of that heavenly conference room.
Of course, that’s not what he meant. We were playing around with another friend’s Ipad II, drooling over the apps that allowed my daughter to draw, my husband to watch the game, and friend June to design quilting patterns. Scott said that the worship leaders and pastor of his church use their IPads to plan worship by docking their worship plan in “the cloud”—a virtual file cabinet that is accessible to all those who have a key, i.e., know the password. The worship planners can access, read and edit the plan, leaving behind a new version of the service or distributing the chord charts for the musicians.
This is a far cry from the days of having to squeeze our schedules to find meetings with the worship committee, musicians or whomever else is involved in the service. We’d sit together around a table, brainstorming on the board and someone would take notes. He or she typed up the notes and shot out the first draft to the group via email. The committee members would all offer their suggestions and the editor would re-edit the worship order, compiling the changes into the master document and re-send it out, hoping not to send the wrong version.
Just three years ago, a pelaton of CRC bikers stopped in Denver on their way across the country and, in preparation for our community worship service, we edited the worship plan eight times—each time re-filing and re-sending the document. What a nuisance!
Worship planning can be so much more convenient than that! Sharing documents for worship (plans, chord charts, etc.) speeds up the planning process, allows more people to participate (not just those who can make the meeting,), and keeps us all on the same page.
Sharing documents does not require the purchase of an Ipad or other Mac equipment. In our church, we share our worship plans on a common hard drive. We also have the capacity to use Google Docs, we just haven’t started using it yet.
What other options are available to worship planners? How has technology assisted your worship planning? What have you found most helpful? What difficulties have you encountered?