August Guillaume

 

Here are the typical minutes of a Diaconal Conference Board meeting. I removed / replaced most names for privacy reasons.

NORTHERN ALBERTA DIACONAL CONFERENCE

OF THE CHRISTIAN REFORMED CHURCH

 

Minutes of the board meeting held January 21, 2010 at Ebenezer CRC, Leduc, AB

Present: Deacon, Pastoral Advisor, West End; Deacon, First-Edmonton; CRWRC Rep, Deacon, Covenant-Edmonton; Refugee Coordinator, Fellowship; Deacon, Trinity; Deacon,NADC Admin, Ottewell; NADC Exec, Deacon Bethel-Lacombe; Deacon, NADC Exec, Ebenezer; NADC Exec, Neerlandia; DMC/NADC staff, Deacon, Inglewood; Deacon, DMC Rep, Woodynook; DMD, Wolf Creek;

Absent with notice: 3

*Denotes Action Required

1.       OPENING: Chair read from II Kings 4:9, noting that our lives are a powerful witness, then opened with prayer.

2.       AGENDA: was approved with one addition

3.       INTRODUCTIONS: Self introductions were made

4.       MINUTES: The minutes of Sept 10/09 were received as information

5.       NADC EXECUTIVE: There are two openings for members of Executive. If you are interested, or know anyone who might be, please let Henry, or any Executive member know.  Interested persons need not be serving deacons, but must have a passion for diaconal work. It is necessary to fill these positions in order to keep the NADC functioning, which is very important to the ongoing success of the various projects NADC undertakes, as well as communication and support among the deacons.

6.       TREASURER'S REPORT: DMC/NADC staff reported that the final quarter report was received from the Classical Treasurer (attached), and indicated that it contained no surprises.    

7.       CRWRC:

·         CRWRC Rep distributed a letter from Henrietta Hunse regarding relief work in Haiti. CRWRC's work will be focused in Leogane.  He noted that donations can be made for immediate relief, which will be matched by the Canadian government 1-1;  or for development work, which may be matched 2-1; or donations can be designated to where most needed. He stressed that the website is updated regularly, so for most recent information, go to www.crwrc.org.  He noted that a powerpoint presentation and bulletin insert are available from the website.

·         He noted that 2009 was not good financially for CRWRC, with aid to all countries being cut by 10-15%, and 10 staff persons were laid off, with a 20% pay cut for remaining staff. This could result in some strain on CRWRC's relations with CIDA, if confidence is eroded.

·         the AIDS awareness campaign went very well.

·         Thanks for ongoing support of CRWRC!

8.       DAY OF ENCOURAGEMENT:

·         NADC Staff reported that the Day of Encouragement went well, registrations were up a bit, the inclusion of the youth workshops was very well received, and evaluations indicated that the day was a blessing for those who attended.

·         Next DOE:  Deacon asked if we could invite each church in Alberta South, as their DOE was cancelled. The answer is yes, and this will be taken up in the planning committee, which is in the process of being formulated. This suggestion may come back to the Board for approval at the May meeting. NADC Staff reported that Ron DeVries, Youth Ministry Consultant for Classis Alberta N. would like to be involved in the planning, and it would be good to have Home Missions representation as well.

9.       DIACONAL MINISTRY DEVELOPERS:

·         DMD has been very busy with new deacon workshops, which she did at the DOE and in several  churches. She will be doing a circle of chairs soon. She just returned from a DMD gathering in Burlington.

·         NADC Staff said that the Edmonton area churches can call DMD for any training, or to invite him to your deacon meetings. He is also planning a circle of chairs meeting soon.

10.   DIACONAL MINISTRIES CANADA (DMC): DMC board and Operation Manna meetings are scheduled for the near future. DMC has also experienced some financial constraints, as income from above- ministry- share-offerings is down.  Operation Manna (OM) funding through offerings experienced a decline which resulted in a reduction of funding to the OM projects. DMC staff and the OM committee  have initiated a review of the OM program, including income streams.

11.   REFUGEE COORDINATOR REPORT:

·         REf Coor reported January 6/10 CRC news had an article on how CRCNA helps refugees. Rose Dekker made sure Bethel CRC (Edm) family and existing filings by Fellowship, West End, Maranatha and St Albert were mentioned.

·         CRWRC's web page on Refugee Settlement now contains links to other sites.

·         Deacon (West End) contacted Ref Coor. She works for Brendan Institution specializing in helping professionals with post secondary degrees seeking suitable job placement and career paths.

·         NADC Staff distributed a letter from Rose Dekker and Rebecca Walker, CRWRC Refugee staff (attached).

12.   CONSULTANT'S REPORT:

·         NADC Staff distributed his report (attached) and commented on some hi-lites:  Jose Ramon's visit; church planting conference in Calgary with Michael Frost who emphasized that God is a sending God, sent His word to create, sent his Son to save, sent the Holy Spirit to empower, and sends us to do His work.

·         DANC Staff reiterated that it is important to keep the Conference (NADC) alive, as others have folded, but if  we see benefit in having the Conference, we must work to keep it going. There are 4 areas of focus: three  Board meetings per year; Honduras Water Project; the Kenya Project ;  and the NADC office(contact point/dissemination of information/administration of other areas).

13.   STEWARDSHIP COMMITTEES: Rep asked if other churches have them, and suggested a circle of chairs meeting combined with stewardship committee members. He is interested in getting a dialog going among churches who have a stewardship committee and possibly invite guest speakers, so if your church has one, could you* please get a member of your stewardship committee to contact Norm at [email protected].

14.   KAREN REFUGEES: NADC Staff advised that he received a call from CRC member, who said there are lots of Karen refugees who would like their kids to go to the Christian school, but cannot afford the extra fees.  Maranatha CRC is working on a proposal to provide some financial assistance to these families. This should be ready to be presented at the May meeting.

15.   KENYA PROJECT: NADC staff thanked the churches for continuing to take offerings, and advised that some funds were released to a former partner on an emergency basis during the drought. They were also able to offer some assistance to a reconciliation process after tribal clashes, as well as some health assistance. The mobile clinic is busy with immunizations, clinics, etc. The Participatory Rural Assessment has gone well.

16.   HONDURAS WATER PROJECT:  bulletin announcements have gone out for our 16th water project. NADC Staff advised that costs have increased, and it would be good to have a better balance between the cost to get the team there and what is spent on the project. Project costs are what offerings are used for. If we did not support the projects, they would not happen. Deacon moved that NADC increase our financial support to $1200 per person (from $1000) to a maximum of 12 people (or $14,400). CRWRC Rep seconded the motion, and it was carried. For clarity, the purpose of the increase is not to reduce what team members have to pay in, but to increase what is contributed to project costs.

17.   SHARING & CARING:  A time  of round table sharing was enjoyed by all. Details of the concerns, joys, happenings will be published in the next Network News.

18.   CLOSING: pastoral Advisor closed the meeting with prayer.

Next Board Meeting: 7:30 on Thursday, May 6, 2010 in Ebenezer CRC, Leduc 

THOUGHT FOR THE DAY: Every evening I turn my worries over to God. He's going to be up all night anyway.            ~Mary C. Crowley